Monday, May 13, 2024 — Westerville Public Library
Lakeside Village Association Open Board Meeting Minutes
I. Quorum Established
II. Call To Order
Meeting Called to order at 6:03 P.M.
Trustees in attendance: Harry Acosta, Paul Gelfer, Barbara Kocab, Phil Lee, Deb Rudy, Sandra Trask Tyler, and Treasurer Donovan McKinney.
Residents in Attendance: Linda Bluvstein, Joyce Dale, Barb Lahman, Dennis Lahman, Anna Lee, Rocky Reuter, and Tia Tyler
III. LFA President Rocky Reuter Presentation Concerning Redirecting Water Drainage Rocky Reuter’s presentation concerned the water drainage from the LFA front gate to 397 Hickory. LFA has a French drain at 399 Hickory, that has been overwhelmed by the rains this spring. The drain has a catch basin and a pipe that connects to the lake. LFA is proposing that the pipe direction be changed and direct the water to the south lagoon. To change the pipe, LFA would need approval from LVA to place the new pipe on LVA common property. Mr. Reuter will provide the Power Point presentation to anyone who would like to view it. LFA will provide the final details once they are available.
IV. Financial Report: Donovan McKinney
The 2024-2025 budget needs approval.
Three residents have outstanding balances for the annual dues.
ACTION ITEM: Treasurer McKinney will contact the three residents.
ACTION ITEM: Board will review budget and provide final numbers to Treasurer McKinney.
V. Committee Reports
A. Lake Committee: Trustee Paul Gelfer
Water Testing: Aqua Doc has collected water for testing. Test results were not available for this meeting
Treatment: The lake will be treated 2 times/month with Copper Sulfate. The Copper Sulfate deters algae growth.
Fountains: The mid-fountain on the lake was damaged by a fishing line and will need replacing. Trustee Gelfer acquired estimates from Aqua Doc for a new fountain. Aqua Doc provided two estimates, one costing $7499.83 and one costing $6788.13. The fountain purchase will need to be considered in the 2025/2026 budget. A resident asked a question regarding the electric to the fountains. ACTION ITEM: Trustee Paul Gelfer will contact Electric Connection to discuss wiring the west side of the lake.
Bridges and Docks: The work on the bridges and the docks is complete. Dock 12 was removed. Building 4 the Kingdom provided a quote for replacing the dock. The quote was for $1200.00
B. Social Committee: Trustee Barbara Kocab
The committee will schedule the Annual Picnic for July.
ACTION ITEM: Barbara Kocab will contact LFA to reserve the gazebo.
C. Welcome Committee: Trustee Sandra Trask Tyler
No new residents in LVA
D. Landscape Committee: Trustee Deb Rudy
1. Lake Plants: Ten potted plants have been placed at the lake’s edge. They are test plants to find out if they can help mitigate the phosphorous in the lake. Trustee Deb Rudy has contacted Dr. Bragg to revisit the information about lake plantings.
2. Tow path weed control: WinnScapes has sprayed the tow path for weeds. The weeds seem to be heavy in the area at the sports court.
3. Annual Clean-up Day: 20 resident volunteers attended the Clean-up Day. There was a lot of muck dredged out of the north end of the lake. The north hill was cleaned of leaves and sweet gums and the forsythia was trimmed. Weeds were pulled on the causeway. Thanks to the following residents for helping: Linda Bluvstein, Frank Kocab, Carol Miller, Bob Stainbrook, Adam Howlett, Missi Howlett, Gwen Howlett, Quinten Howlett, Carla Novak, Chris Welch, and Bob Place
E. Resident Questions:
A resident raised concerns about the Copper Sulfate treatment and its effect on other lake flora. Copper Sulfate only kills algae.
2. There was concern about defoliation on the north creek shore. LVA did not spray that area and does not know how the defoliation happened.
3. Concern about LVA’s responsibility for people fishing on the lake. The lake is only for LVA residents. As long as we post signs stating the purpose of the lake, we are doing our part to maintain LVA’s responsibility for enforcing the lake rules.
A resident inquired about needing life rings around the lake. Trustee Deb Rudy affirmed that LVA is planning to purchase and place life rings around the lake.
A resident informed the board that the westside lights are on more than they should be. LVA will investigate. ACTION ITEM: Trustee Paul Gelfer will contact The Electric Connection to investigate if it is the photocells on the posts or an electrical issue.
VI. Adjournment of the open portion of the meeting was at 7:05 P.M.
VII. The Closed Portion of the Meeting
A. Status of Available Funds: Capital Funds Available $6839.33
B. Dock #9: there is a gap at the entrance of the dock.
ACTION ITEM: Trustees Harry Acosta and Phil Lee will look at the gap and plan a solution.
C. Amurs: Approved for this year’s budget. Need to schedule pick up.
D. Projects for 2024/2025
Lamps Posts (Approved): Columbus Coated quoted approximately $3000.00 to replace and rewire four posts on the east side of the lake.
Life Rings: Trustee Deb Rudy researched life rings. LVA would need 6 rings, Coast Guard approved, 19” in diameter, have 90’ of rope, and include hanging hooks. A resident has already purchased one life ring. ACTION ITEM: Trustee Harry Acosta will finalize information about where to purchase and how much the life rings will cost.
Lake Signage: Determined the placement of signs. Signage will be at: North Bridge, Both A and B paths at Lakeside Dr., Schrock Rd., and by the tennis court. Joan McKinney of Aurora Exhibit provided a quote of $60.00/sign. Building 4 the Kingdom quoted building and installing the posts. The quote was for $225/post.
Adirondak Chair: Discission about purchasing one more Adirondak chair. Trustee Sandra Trask Tyler found the chair on sale at Menard’s for $99.99 and with tax a total of $108.00. ACTION ITEM: Trustee Sandra Trask Tyler will purchase the Adirondak for the north end of the lake, for $99.99 plus tax. A MOTION was made by Trustee Paul Gelfer and SECONDED by Trustee Barbara Kocab to purchase the chair. The MOTION PASSED unanimously.
E. Discussion about how to accomplish the signage and life ring projects. The board decided to purchase 4 life rings this year and 5 signposts. The old signs will be used until next year. A MOTION was made by Trustee harry Acosta and SECONDED by Trustee Phil Lee to approve the life rings (estimated cost $500.00) and the signposts (estimated cost $1250.00). THE MOTION PASSED by a unanimous vote.
VIII. Approval of the Budget:
A. Operating Budget: A MOTION was made by Trustee Barbara Kocab and SECONDED by Trustee Paul Gelfer to accept the 2024-2025 Operating Budget. The MOTION PASSED unanimously. Addition to the Capital Budget; $109.00 approved for Adirondak Chair
B. Capital Budget: After discussion a MOTION was made by Trustee Harry Acosta and SECONDED by Trustee Phil Lee to approve the Capital Budget. The MOTION PASSED unanimously.
Addition to the Capital Budget:
Four Life Rings $500.00
Four signposts $1250.00
IX. Other Business
A. Exterior Paint Color for 382 Allview: The resident requested approval for a grey exterior paint. A photo provided by Trustee Sandra Trask Taylor was presented for the color. A MOTION was made by Trustee Phil Lee to approve the color and SECONDED by Trustee Harry Acosta. The MOTION PASSED unanimously.
B. Approval of Minutes:
April 1, 2024, Minutes: A MOTION was made by Trustee Paul Gelfer to approve the minutes with minor changes and resent. The MOTION was SECONDED by Trustee Phil Lee. The MOTION PASSED unanimously by all trustees present.
April 15, 2024, Minutes: A MOTION was made by Trustee Harry Acosta to approve the minutes with minor changes and resent. The MOTION was SECONDED by Trustee Paul Gelfer. The MOTION PASSED unanimously by all trustees present.
April 22, 2024, Minutes: A MOTION was made by Trustee Phil Lee to approve them inutes with minor changes and resent. The MOTION was SECONDED by Trustee Harry Acosta. The MOTION PASSED unanimously by all trustees present.
C. Meredith Rollins has agreed to uploading and organizing the LVA information on the community website, www.lakesideforestassociation.com
D. Wire for Docks: Trustee Deb Rudy purchased wire mesh to place on docks to prevent geese from camping out on the docks. The cost was $106.00. A MOTION was made by Trustee Paul Gelfer to approve the cost of the mesh. The MOTION was SECONDED by Trustee Harry Acosta. The MOTION PASSED unanimously.
E. Adjournment: A MOTION was made by Trustee Deb Rudy to adjourn the meeting. The MOTION was SECONDED by Trustee Barbara Kocab. The MOTION PASSED unanimously.
The meeting adjourned at 8:09 P.M.
Next Meeting: Monday, June 10, 2024, at the LFA Gazebo
Respectfully Submitted by,
Barbara Kocab
LVA Secretary