October 8, 2019, 6:300 PM — Donovan McKinney's Aurora Office

Lakeside Village Association Open Board Meeting

  1. Establish quorum

  2. Call to Order

  3. Minutes Approval for 8/9/19 meeting

  4. Concerns and Ideas Shared by LVA Members (20 minutes - be as brief as possible. Board considers later.

  5. Board Members Reports:

    • Financial Report - Treasurer Donovan McKinney - Q & A (1 hour)

    • Expenditures for this year - Larry O'Malley has distributed the two loads of riprap to complete the rock additions to the east  and north sides. However, we need to decide about completing the project this fall on the west side of the lake. We need one more load of rock to complete the riprap project. The quotes from Larry O'Malley will be presented. $2400 for one load of riprap and $1850 for 22 tons of tow path pea gravel. Kathy Ressa will be researching other landscape companies to consider for hiring a company just for tow path weeding. We need to decide at this meeting which ones we want to complete this fall. We need volunteers to monitor these stone-addition projects.

    • Aqua Doc Fountains and Lake Treatment - (20 minutes). Bob Stainbrook. Aqua Doc has treated all the weeds growing in the riprap rocks around the lake. We are considering hiring a new lake management company. We need to discuss our options. We need to decide at this meeting which company we wish to hire for 2020 since that company needs to remove the fountains early next month.

    • Grass cutting and weed control - (5 minutes). Grass is cut at the end of each week, April through October. The weed-whacking near the rocks is done every two weeks. The contractor for the lawn mowing will do the weeding this year, but we need to decide on a tow path weeding program for next year. We could approach Richard, a new lawn-mowing company, resident volunteers, etcetera. The weed spraying has been completed for this year.

    • Landscaping enhancement task-force report. (15 minutes) - Anna Lee. Consideration of a proposal to level and add flat rock to the grass side of the south and east bridges.

  6. Unfinished/Ongoing Business

    • Policy and Procedures Update Proposal/ Discussion on contracted work:

    • If warranted, a committee of volunteers can be formed to assess and bring a detailed report back to board in timely manner.

    • When possible, a contract should be drafted by us to present to a contractor with a guarantee
      that the work will be done according to contract specifications.

    • There should be an LVA Volunteers) supervisor during the work to make sure it is done right.

    • Notify homeowners of what/when work is being done nearby and any precautions residents
      should take. e.g. mark drains, carry flashlight, equipment on site, etc.

    • Whenever possible we would like to obtain several quotes to be competitive in pricing.

    • 10-year plan for anticipated capital reserve costs. Likely be postponed. Must complete in 2019

  7. New Business For Board Members: Working Mode - Discussion only from board members. Comments send an email. Town Hall for back and forth discussion.

  8. Next meeting date - Board Members bring your calendars.

  9. Adjournment