Sunday, April 8, 2018, 7:00 PM — Grace Lutheran Church, East Choir Room

Lakeside Village Association Annual Meeting Agenda

  1. Election of Trustees - There are 2 board positions for 3-years each that are open. One incumbent board member, Anna Lee (east side) is running unopposed to represent the west side and no additional nominations have been turned in so far. Mark Welch is running for the post vacated by Scott Evans. Returning members include (East) Donovan McKinney and Paul Gelfer (East) and Kathy Ressa and Bob Place (West). We want to honor Scott Evans who has recently left our board. He was President of the board for two years and served as a board member for 7 years. Scott helped with many projects with hands-on fixing of many things as well as helping to develop social get-togethers. He frequently and quickly did things that needed
    to be done.

  2. Treasurer's Report - Donovan McKinney - There are hard copies of the annual financial report available.
    Dues of $250 are due from each home or empty lot by April 8th at the annual meeting and will be considered late if not received by Donovan by May 1. There will be an extra $10 charge per month that the payment is late as determined on the first day of the month. A report will be presented at the meeting. Also, our treasurer arranged for all board members who wish to be able to have access through the computer to find the financial transactions of the LVA association on their computers. Thanks, Donovan!

  3. New Business
    Upcoming projects for 2018 in order of importance or immediacy currently include (1) hiring out weed control on the existing tow path and causeway, (2) bridge painting/upkeep (particularly south bridge), (3) phase 2 of rip-rap build up going north toward tennis court from the end of last year's additions, (4) painting/upkeep of docks (?). We will also consider and prioritize other options you suggest. In spite of the increased dues of $250 this year, we are going to be tight on money this year, and we will get as far as we can on these projects with the money we have ($20,000 in new dues plus digging into Capital Reserve funds).

  4. President's Annual Report on 2017/18 Activities and Achievements - by Bob Place, President of LVA for 2017-18

    • Revising Rules and Regulations plus Organization of Lakeside Village. Much of last year and some of this year were spent discussing and modifying as needed the board's rules and organizing documents which had not been reviewed since 2008. We had input from the community at an open meeting last year, and we know that this task will need to be repeated every few years. Kathy Ressa was very helpful in keeping us up to date with latest versions as we worked through many long meetings. Thank you, Kathy. We have recently sent an email packet to you and to every other home owner. It includes electronic copies of the Board's Rules and Regulations, Organization and Responsibilities of LVA Board Members plus website instructions on how to access on the Lakeside Forest website the three Warranty Deeds plus the Bylaws (previously called the Code of Regulations) and Articles of Incorporation. The packets should be maintained up-to-date by each household and kept in electronic or hard copy sites that you can easily access if you have a question or if you plan to sell your home. This packet needs to be updated by owners when new copies of rules and organization are periodically distributed to all members from the LVA Board. When a house is sold, the information in the packet needs to be made available to the realtor who must show all potential home buyers in writing how to access them.

    • Legal Advice. We have continued to hire Kaman and Cusimano as our legal consulting firm. They represent 100s of Home Owners Associations in Ohio. The LVA board has become increasingly attentive at attending the spring and fall information meetings presented by Kaman and Cusimano. The topic this spring will be "Drafting, Adopting and Enforcing Board Rules", and each board member is planning to attend a session. Beyond the basic membership fee, this year K&C examined foreclosure claims on homes that went through receivership as well as advise us on the wording of our new "dangerous dog" appendix to our LVA board rules which you have recently received by email.

    • Rip-Rap and Cattails: Last fall $4000 of rip-rap rock was added to the southeast portion of the lake by Larry O'Malley. Paul Gelfer has spearheaded this project plus he organized and installed the new mulch around the decorative grass next to Schrock Road. Thank you, Paul. Aqua Doc (AD) personnel sprayed the cattails all around the lake to eliminate them from our shore line. If they partially reappear, AD has said they will come back and spray them again for free. Bob Stainbrook was the primary liaison with AD during this project which is hopefully done.

    • Lake Treatment and Fountains: Aqua Doc (AD) has been contacted regularly by Bob Stainbrook whenever we have any concerns about the lake or gazebo lagoon water quality or appearance. Since 2010 AD has been treating the lake, starting each year in late March or early April to avoid a seasonal build-up of algae. The lake and lagoons have looked quite good since 2010. We hire AD to manage our fountains ($675 for 3 lake fountains) along with lake treatment ($2775). AD manages 800 lakes in Ohio. The AD crew monitors the fountains as they treat the lake about every two weeks from mid-April to mid-October. Having AD manage the fountains has definitely greatly lengthened the lifetime of the fountains since we have not had to replace any fountains ($2500 each) since the beginning of 2010. However, we are replacing some parts on one of the motors this year and hope to explore adding a surface aerator and another lake fountain during the next few years. We use to replace fountains every 2-3 years when we managed them ourselves. The fountains are set to start a 7:00 am and turn off a little after sunset, except for the center lighted fountain which turns off about 11 pm. Thank you, Bob, for your many AD contacts.

    • Causeway: There are no significant leaks in the causeway (between the lagoon and the lake) now, and many of the additional spraying/pulling of weeds. Thank you, Dave.Tow path and Grass Maintenance. We hired Miller Landscaping to mow our common-area lawns on a weekly basis starting August, 2017. They also weed whacked up to the riprap rocks. Mark Welch has been negotiator with them, and he and Bob Place sprayed the paths last summer for weed control. Carol Miller went around the lake last year to pick up the goose droppings and plans to do it again this year. Thank you, Mark, Carol and Bob. If you are walking around the lake and see any litter or dead animals or birds, please pick them up and discard with your personal trash. Protect hands with gloves or a plastic bag. We are very grateful for everyone's continued help in doing these things. We have hired Miller Landscaping for grass cutting, weed whacking (up to the edge of the rocks) and weed spraying all summer this year.

    • Geese: We have geese in and around the lake, particularly in the spring. This year is no exce