November 28, 2017 7:00pm — Aurora Exhibit Solutions

Lakeside Village Association Open Board Meeting

  1. Minutes for 8/27/15, 10/1/15 and 10/29/15 meetings.

  2. Treasurer's Report: We are required by the state to have only 10% of our annual budget of $18,000 in reserve (51,800).
    Also, we need to have $6,000 from new monies each year to hold for longer term sporadic expenses like fountain replacement, rip rap repair, tree removal. IF the money is not spent on this type of item, then we need to put it into the Capital Expenditures fund.

  3. Annual meeting: I will make an annual report and send to you for examination beforehand. We currently have two people wanting to be on the board (Donavon McKinney and Anna Lake), and both are from Lakeside Forest. It was a board action to establish equal numbers of board members from both sides of the lake, but we need to discuss this item …

  4. Kaman and Cusimano Discussion Of Submitted Documents
    We have sent the request to Jeff Kaman that the passed amendments be filed. He responded that we had not properly cross referenced the Bylaws that I had filed so we voted by email that we request K&C to immediately refile the bylaws with appropriate support references for about $500. We will each received a copy of the Bylaws that will soon be submitted. I have notified K&C, and they have started working on the Bylaw-filing documents. They also said that we need to file the original Bylaws (Code of Regulations) not a retyped copy.

    There is another K&C event available only to Board Members. The topic is "Amending Governing Documents to Prevent Litigation". This appropriate to us with the two amendments and the Bylaws. I STRONGLY urge you to attend on of these 4 duplicate sessions. Call 614-882-3100 to register and let me know as well. If you fail to register, you can walk on at the last minute.

    • Tuesday, April 12, 9-11:30 am, free breakfast, Hilton on Lyra Dr. north of Polaris Parkway.

    • Thursday, April 14, 6-8:30 pm, free chocolate dessert bar, Hilton, Easton at 3900 Chagrin Drive.

    • Saturday, April 23, 9-11:30 am, free breakfast, Hyatt Regency, 350 N. High downtown.

    • Thursday, June 2, 6-8:30 pm, free snacks, Mariott Northwest, 5606 Blazer Parkway.

  5. How To Spend $6000 of discretionary money on long term needs.

  6. Docks and Light Posts: The docks and bridge work has now been completed. Scott Evans has arranged for 5 top light fixtures to be constructed by Jason this spring. They have been built and are now at Scott's home waiting for Jason to install.

  7. Mowing lawns and weed whacking near rocks and in rocks. The mowing and weed whacking is done, but we are still having a problem getting Landscape By The Yard to bill us. Action to approve 2016 contract which includes $37.50 for mowing east side common area next to lake, $55.75 to mow west side of lake and next to maintenance building every other week, $60 to mow next to Mortingers and behind Titus/Bluvstein every 2 weeks, $80 to weed trim all the way around lake once every two months, $30 to weed trim along stones just between 2 lagoons.

  8. Discuss landscaping options for the year 2016.

  9. Geese: There are currently 7 geese around the lake. They are a mess, and we do not yet know how many nests they will make, but we have a permit to destroy nests. Anybody seen any foxes recently?

  10. Spring Work Day: Format? Potluck after work is completed? Work in afternoon? How about April 30 instead of April
    23? Also other projects that we need to do this summer?

  11. Work Day. When (date and time), items to focus on, and format for day and for eating.

  12. New Business: New directories for 2016-17, examine our Guidelines and Organization in detail at next meeting.

  13. Adjournment