July 29, 2024, 6:00 PM — Aurora Exhibit Solutions

Lakeside Village Association Open Board Meeting

I. Quorum Established

II. Call To Order

A closed meeting of the Lakeside Village Association was held at Aurora Exhibit Solutions, 929 Eastwind Dr. Trustees in attendance: Harry Acosta, Paul Gelfer, Philip Lee, Deb Rudy, Sandra Trask-Tyler and Trustee Emeritus Bob Place; Treasurer Donovan McKinley.   Trustee absent: Barbara Kocab.

Meeting called to order at 4:08 P.M.

III. Minutes Approval 

A. June 10, 2024 minutes - A MOTION was made by Trustee Paul Gelfer to approve the June 10, 2024 minutes and the MOTION WAS SECONDED by Trustee Harry Acosta. The MOTION PASSED unanimously by all trustees present.June

24,, 2024 minutes A MOTION was made by Trustee Deb Rudy to approve the June 24, 2024 minutes and the MOTION WAS SECONDED by Trustee Pau Gelfer. The MOTION PASSED unanimously by all trustees present.

July 8, 2024 minutes discussed with changes to be made

ACTION ITEM: Secretary Barbara Kocab will make changes to the July 8, 2024 meeting minutes and send to trustees for approval.

IV. Financial Report – Treasurer Donovan McKinney 

A. Treasurer Donovan McKinney shared that all residents have paid their annual dues.   Our dues income for this year was an additional $100.00 due to paid late fees. The current Operating and Capital Expenditures were shared.

1. A question was asked regarding website costs yet to be paid.
ACTION ITEM: Trustee Deb Rudy will contact Terry Cowans regarding current website charges.

2. Life rings have been ordered and expected to be arriving on August 11th. Payment will be reimbursed once the order has been received. ACTION ITEM: Trustee Harry Acost will let the board members know when the life rings arrive.

V.      Issues and Reports on Old Business

A.Committees

1. Lake  

a. Discussion regarding primrose removal at north and south ends of lake. ACTION ITEM: Trustee Paul Gelfer will determine a date for the primrose removal.

b. Discussion regarding the amount of muck in the lake. ACTION ITEM: All Trustees should look at the type/amount of muck at the northwest end of the lake. ACTION ITEM: Trustees Gelfer, Trask-Tyler and Lee will go out on the lake and measure the amount of water and muck in specific areas on the lake. ACTION ITEM: Trustee Paul Gelfer will research prices for a depth finder.

c. Lake fountains continue to need cleaning on a weekly or bi-weekly basis. ACTION ITEM: Trustee Gelfer will show Trustee Acosta how to clean the fountains.

d. Aqua Doc

1. No current lake testing results are available.

2. Weed spraying all around the lake would be approx. $800.00. To spray weeds at the north end of the rip rap and along the east side and south pond would be $490.00. The west side rip rap has very few weeds and spraying isn’t needed. A MOTION was made by Trustee Deb Rudy to approve the $490.00 contract with Aqua Doc to spray weeds at the north and east side of the lake and the south pond and the MOTION WAS SECONDED by Trustee Harry Acosta. The MOTION PASSED unanimously by all trustees present. ACTION ITEM: Trustee Deb Rudy will work with Aqua Doc on which weeds should be sprayed.

3. Fountain cleaning contract with Aqua Doc would be a 6 month contract for $510.00.  All fountains would be cleaned 1x a month for a monthly cost of $85.00.  Since the contract would not be for this season, it was decided we would revisit and discuss for next year. 

e. Lamp Posts Columbus Coating will be coming back with a new estimate for the installation of the lamp posts and it should be less than the original. This will be scheduled for completion in August.  Trustee Paul Gelfer will be purchasing the supplies to paint the lamp posts prior to installation for a cost of $76.00.  Posts will include electrical outlets on every lamp post on the east side. The mid aerator will be moved from the west side outlet to an east side outlet.  A MOTION was made by Trustee Deb Rudy to purchase paint supplies for the lamp posts for $76.00 and the MOTION WAS SECONDED by Trustee Harry Acosta. The MOTION PASSED unanimously by all trustees present. ACTION ITEM: Trustee Paul Gelfer will purchase paint supplies and paint the new lamp posts. 

f. Algae has been collecting in the spillway. LFA is not doing water treatment in the lagoon this year. Trustee Deb Rudy reported that she spoke with Joyce Dale from LFA landscaping committee, and they will add copper sulfate treatments into their budget for next year.

2. Landscape

a. An estimate has been received for the pine tree removal on the east side of the lake in back of the 381 Birchwood Lane residence. The price may be cheaper if its removed at the same time that LFA does their tree trimming/removal. ACTION ITEM: Trustee Deb Rudy will check on the cost.

b. Dead Tree in Cherrington Property- Trustee Deb Rudy shared a second proposed letter to be sent to the 427 Cherrington Road property owners regarding the dead tree along the east side of LVA property. A MOTION was made by Trustee Deb Rudy to send the second letter to the property owners of 427 Cherrington Road and the MOTION WAS SECONDED by Trustee Phil Lee. The MOTION PASSED unanimously by all trustees present.

c. Fall clean up  ACTION ITEM: Fall cleaning date will be determined in September.

d. Low hanging tree branches on east side between 377-375 Birchwood are no longer hanging low and not identified as a problem at this time.

e. Pine tree on causeway noted as dead by a resident is still alive. Dead branches were removed.

B. Storage of LVA Records
Harry is continuing to archive LVA minutes and documents,
ACTION ITEM: Harry will contact Terry Cowans about website storage.

C. All geese deterrents on the docks have been removed.

D. Corporate Transparency Act Compliance- Kaman and Cusimano will create a format for board members to submit their personal information for the Corporate Transparency Act.  It will be populated in August.

E. The No Trespassing sign post needs to be painted. ACTION ITEM: Trustee Paul Gelfer will paint the No Trespassing sign posts.

VI. New Business

A. Trustee Paul Gelfer will be reimbursed for the purchase of the light bulbs from the amount approved for lamp posts.

B. Lights on the lamp post just east of the south bridge have a very dim light. ACTION ITEM: Trustee Deb Rudy will ask resident Dennis Lahman if he would replace the light bulbs with new provided ones that match the other light bulbs in the posts.

C. Boat cleats are needed on some of the docks, especially dock #10. ACTION ITEM: Trustee Harry Acosta will get a quote for cleats, how many are needed and the cost.

VII. Adjournment

A MOTION was made to adjourn the meeting by Trustee Harry Acosta and the MOTION WAS SECONDED by Trustee Paul Gelfer. The MOTION PASSED unanimously by all trustees present.

Meeting adjourned at 5:22 P.M.

Next Meeting: Monday August 12, 2024 at 6:00 P.M. at Westerville 

Public Library, Meeting Room B, Open Meeting

Respectfully Submitted by,
Sandra Trask-Tyler
Trustee