July 8, 2024, 6:00 PM — Westerville Public Library Room B

Lakeside Village Association Open Board Meeting

I. Quorum Established

II. Call to Order at 6:05pm 
Trustees in Attendance: Harry Acosta, Paul Gelfer, Barbara Kocab, Phil Lee, Deb Rudy, Sandra Trask Tyler. Treasurer Donovan McKinney was absent. Residents in attendance: Anna Lee, Barb Lahman, and Dennis Lehman

III. Issues and Reposts on Old Business

A. Committees

  1. Lake Committee

    a.. Algae and Fountain Cleaning: Fountains are clogging every 3-4 days. Trustee Paul
    Gelfer with Chris Welch are cleaning the fountains. Trustee Harry Acosta will clean the fountains when Paul Gelfer is unavailable.

    b. East Lamp Post Sensors: All sensors were replaced and are working.

    c. LED Bulbs: Dimmable LED bulbs are recommended for the lake lights due to longevity of the bulbs. 

    d. Lake Testing: Water testing has been done. Phosphorous, oxygenation, nitrate, and
    nitrite levels have not changed. The sediment will be tested soon. 

    e. Weed Spraying on Riprap: President Deb Rudy asked Aqua Doc to spray the weeds in the riprap, with an herbicide that is safe for the lake. 

    f. Eastside Lamp Post Replacement: The board approved an estimate from Columbus
    Coated to replace the lampposts. Columbus Coated will meet with President Deb Rudy and Trustee Paul Gelfer to finalize and schedule the project. 

    g. LFA Lagoon Treatment: This year LFA is not doing algae treatment in the lagoon. LVA
    continues getting Copper Sulfate treatments from Aqua Doc. There are two treatments, a quicker treatment in fair weather and a slower release treatment if there is rain in the forecast. 

  2. Landscape Committee

    a. Actions by the committee: Cut grasses at Dock 8 and on the causeway, moving gravel where needed along the towpath, beautifying the north hill area, weeding the riprap, and finding a way to manage the lake primrose.
    ACTION ITEM: Trustee Paul Gelfer will organize the primrose removal. 

    b. Amurs: 20 amurs were introduced to the lake on July 3, 2024. Ten were purchased by LVA costing $171.60. The other ten amurs were donated by Rocky and Judy Reuter. Thank you Rocky and Judy. 

    c. WinnScapes: President Deb Rudy contacted WinnScapes concerning the weeds on the towpaths. Path A and the area around the LFA sports court had many weeds and no sign of spraying. President Rudy wanted to confirm that weed spraying was occurring in those areas. A new manager has been assigned to our property and was not aware of the issue. He confirmed that he would get those areas sprayed. 

    d. Fountains: President Deb Rudy contacted Aqua Doc concerning the mid fountain. LVA pays for fountain maintenance in advance. LVA is seeking an adjustment to the 2024- 2025 contract. 

    e. Pine Tree at 381 Birchwood: There is a dead pine tree in this area that is on LVA property. President Deb Rudy contacted Charter Oaks for an estimate. The estimate for the tree removal was $430.00. 

  3. Social Committee

    a . The annual LVA picnic is scheduled for Saturday, July 27, 6:00pm, at the LFA Gazebo. ACTION ITEM: Trustee Barbara Kocab will send an evite to all residents by July 13.

B. Corporate Transparency 

All HOA Board members are required to file their names and a copy of their Driver’s License to a government entity. Kaiman and Cusimano will file our information for a fee of $255.00. (please confirm). We need to have the information filed by November 30, 2024.
ACTION ITEM: President Deb Rudy will schedule the information collection with Kaiman and Cusimano.
A MOTION was made by Trustee Barbara Kocab and SECONDED by Trustee Phil Lee to
approve the Kaiman and Cusimano fee. The MOTION PASSED unanimously. 

C. No Trespassing Sign

President Deb Rudy has acquired a temporary “No Trespassing” sign. President Deb Rudy and LFA President Rocky Reuter discussed the placement of the sign. The sign will be placed by the LFA sports court. Residents are encouraged to help deter non-residents from fishing on the lake.

D. LVA Record storage

Trustee Harry Acosta is in the process of digitizing and archiving the LVA records. The goal is to make the records searchable and available. This is the beginning stages of the project.

IV. New Business

A resident raised questions about the dead pine tree at 381 Birchwood — Is the tree on LFA or LVA property?

Could the dead pine on the causeway be removed at the same time as the Birchwood tree? Would LVA consider replacing the trees?

President Deb Rudy answered by explaining that we use an Auditor’s map to distinguish between LFA and LVA property and the tree is definitely on LVA property. Also, LVA will not be replacing the trees because LVA is attempting to mitigate the amount of debris in the lake.
ACTION ITEM: President Deb Rudy will get an estimate for removing the pine on the causeway. 

V. Adjournment of the Open Meeting at 6:56 P.M.

VI. New Business for Closed Meeting: Start time 6:58 P.M.

A. Community Update
Discussion about LVA activities for the LVA update letter to the residents. Suggestions included the
following information.

    1. Life Rings: Four rings, ropes, and hooks were purchased. The installation is scheduled for July 12, 2024.

    2. A reminder to residents that all children under the age of 10 must wear a life jacket when they are on the lake. 

    3. Docks 5 & 13: Give reason for removal and the continued attempts at geese determent. 

    4. The letter will be sent by July 10, 2024. 

B. Letter to Resident at 427 Cherrington Rd.

A second letter has been written to address a safety issue with two trees that are on the Cherrington property but could fall and cause injury on LVA property. Kaiman and Cusimano were consulted, and they advised on the nature of the letter. The revised letter will be sent as soon as possible.

C. Discussion with Electric Connection

Trustee Phil Lee contacted Electric Connection and discussed the wiring proposed for the westside lampposts. After discussing the wiring, Trustee Lee felt that their solution would work for LVA. 

D. Electric for Mid-lake Aerator

Proposal to move the mid-lake aerator to an east side light post. Trustee Paul Gelfer consulted with Joe Cousins about moving the electric from the westside to the east side. Trustee Paul Gelfer explained that the electric could run off a lamp post and the wires would be laid in a trench. Running the wires to the aerator in lead-lined tubing would be a good solution. ACTION ITEM: Trustee Paul Gelfer will price the lead-lined tubing. 

E. Residenceat334LakesideDr.

The deck on the house is sagging and needs replaced. Joe Cousins offered to contact the resident to discuss the situation. 

F. Dredging the North end of the Lake

Trustee Paul Gelfer acquired estimates to dredge the north end of the lake. The estimate that seemed most attainable was from Ohio Dredging with an estimate of $19,000.00. Questions were raised about the process.
ACTION ITEM: Trustee Paul Gelfer will get new lake depths and contact the company with the following concerns: 

    1. Will there be a fish kill? 

    2. How much will the lake water level go down with the dredging? 

    3. Will the lake be de-oxygenated 

    4. What will happen if they put a hole in the bottom of the lake?

      ACTION ITEM: Trustee Harry Acosta will search the archived records for information pertaining to the lining of the bottom of the lake.

G. Minutes

ACTION ITEM: Trustee Barbara Kocab will get changes from the June 10th meeting from President Deb Rudy. Once the changes are made to the June 10th minutes, they will be resent. Sandra Trask Tyler will resend minutes from June 24 meeting. Minutes will be voted on at the next LVA meeting. 

VII. Adjournment:

A MOTION was made by Trustee Harry Acosta and SECONDED by Trustee Paul Gelfer to adjourn the meeting. The MOTION PASSED unanimously.
The Meeting Adjourned at 7:55 pm.

VII. Next Meetings: Monday, July 22, 6:00, Location TBD Monday, August 12, 6:00 P.M., Location TBD

Respectively submitted,
Barbara Kocab,